The Consortium maintains an online database for local and regional businesses, nonprofit organizations, and government agencies to post internship opportunities for area college students. More than 200 employers have posted approximately 300 internships on the site.
Procedures for Deans and Registrars
Student registration and grading process:
Regardless of the campus location for the course, all students in Certificate in College Teaching courses are registered at Clark. All such courses are supported by Clark's Registrar's Office and Clark's course management system, which is currently the CICADA Course Management System.
All students must pre-enroll through the Colleges of Worcester Consortium online enrollment form. All students pay for their courses at the pre-enrollment stage. Once the pre-enrollment process is complete, the student will be registered by the Clark registrar (see below). Students, faculty and staff from Consortium member institutions pay a reduced tuition rate of $290/credit for calendar year 2009. Non-Consortium participants are charged $435/credit in calendar year 2009.
In addition to tuition, a nonrefundable administrative pre-enrollment fee of $30 per student per semester is payable at the time of pre-enrollment. Of this $30 fee, $25 is ultimately paid to Clark to cover the costs of registration processing.
Payment of both the administrative pre-enrollment fee and tuition must be by credit card at the time of pre-enrollment. Students are responsible for arranging for reimbursement of part or all of tuition from their home institutions or employers, if applicable.
Clark's University registrar and director of student accounts checks for enrollment information using the Consortium's enrollment administration Web site, then registers the student at Clark.
The Clark Registrar's Office creates an Excel file of Certificate registrants at the end of each day during registration season, and emails it to the helpdesk. The file will include both mailing address and date registered.
Helpdesk will use the Registrar's spreadsheet to email students with their account credentials. The email will also contain directions for changing their password, forwarding their email, accessing the course website, and ensuring that they are in contact with their instructor before the course starts.
After the two-day withdrawal deadline, Susan Wyckoff will calculate and submit for payment to Clark University the faculty salary reimbursement and registration fee ($25 per student per semester).
It is Certificate in College Teaching policy not to allow auditors in Certificate courses.
Drop/withdrawal policy:
If a student drops a course (by contacting Clark's University registrar and director of student accounts within two (2) working days after the first class meeting, s/he is eligible for a full refund of tuition. That is, if the class meets on Thursday evening, the student will receive a tuition refund if s/he formally drops by the close of business on the following Monday. Dropping a course within two (2) days results in no notation on the student transcript. The student should request a refund by contacting Susan Wyckoff.
If a student withdraws from a course (by contacting the Clark registrar) more than two (2) working days but within five (5) working days of the first class meeting, s/he is eligible for a 50% refund of tuition. Withdrawal after the two-day deadline results in a "W" grade on the Clark transcript. The student should request a refund by contacting Susan Wyckoff.
Pre-enrollment fees are not refundable.
Failure to withdraw or to complete the course will result in a grade of F on the student's transcript.
Students who have received tuition reimbursement from Clark and who drop or withdraw from the course are required to reimburse Clark for the full amount of tuition and pre-enrollment fees they received.
Grading
Instructors will grade all students on Clark's letter grade +/- system. It is the students' responsibility to request Clark transcripts of their Certificate courses.
Twelve weeks before the beginning of the course, Susan Wyckoff emails the Clark registrar with the list of courses to be offered, including location, instructor, dates, times, enrollment capacity, and instructor permission (if required).
Eight weeks before the beginning of the course, faculty teaching the course contacts Susan Wyckoff to initiate the hiring process. Pay is $2500 per credit hour.
Susan Wyckoff sends a part-time contract letter to Barbara hil, who procures the necessary signatures and mails the contract to the faculty member. The faculty member signs and returns the contract to Barbara.
HR and Clark Account Credentials: Assistant to the Provost Deb Brenner enters faculty members who are new to Clark into the Banner system. Brenner informs Cheryl Elwell and Justin Brooks of the new person's contact information and the fact they are a Certificate faculty member so Elwell can inform faculty member of establishment of Clark accounts. Justin Brooks/Help Desk delivers Clark account to the faculty member.
Four weeks before the start of the course, faculty member requests an online course shell (for course Web site [or CICADA], if desired, through online request process). ITS team sets up site and confirms with faculty member when online course shell is complete.
The instructor is responsible for initiating communication with Susan Wyckoff a week before the course is scheduled to begin to discuss possible cancellation if enrollment is marginal. Final go/no-go decisions are made on the day the class begins. If any course enrolls fewer than ten (10) students, the course may be cancelled.